1. Define the clinical or laboratory requirement
Record the intended examinations or tests, expected daily and peak workload, operator experience, available space and target installation date. For an analyzer, list the required test menu and sample types. For ultrasound, identify the examinations, probes and reporting functions your team requires.
A model name alone does not define a complete purchase. Ask the supplier to identify the exact configuration, included accessories and any optional modules in writing.
2. Compare the total cost and supply conditions
| Item | What to confirm |
|---|---|
| Equipment | Exact model, configuration, quantity, accessories, software and exclusions. |
| Consumables | Required reagents, controls, calibrators and other consumables; pack sizes, storage conditions, expiry and ongoing supply arrangements. |
| Price and delivery | Currency, taxes, freight, quotation validity, payment terms, current availability and written delivery estimate. |
| Installation and training | Who performs the work, site prerequisites, operator training, acceptance checks and included travel or service charges. |
| Warranty and maintenance | Duration, coverage, exclusions, response arrangements, spare parts, preventive maintenance and costs after warranty. |
Website listings describe the portfolio; they do not confirm current stock, a fixed price or a delivery commitment. Request a current written quotation for your institution.
3. Check site readiness before delivery
Use the manufacturer’s current installation requirements to check electrical supply, grounding, environmental conditions, bench or floor space, water requirements where applicable, and waste handling. Confirm network or laboratory information system integration requirements if needed.
Agree responsibilities for site preparation, delivery access, commissioning and operator training. Retain the installation and acceptance records with the equipment documentation.
4. Request documentation for the exact product
Ask for the current manufacturer datasheet, intended-use information, operating instructions and applicable product documentation. Confirm that model numbers and configurations match the quotation. Your institution should verify the procurement and regulatory documents required for its intended purchase.
Review Berhan Pharma’s public documents and quality information, then request any missing product-specific evidence directly. Company documents do not substitute for documentation for an individual device.
5. Send a clear equipment enquiry
Include your institution and location, contact details, equipment category or model, intended use, quantity, workload, required accessories, delivery target and installation or training needs. Attach your specification or tender requirements through an agreed contact channel.
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